Contracts and Pricing Representative

Coordinate and maintain inside sales and contracts efforts. Adhere to all company procedures, core values and policies.

• Mission: To support DOD and Emerging Markets with Engineering, Manufacturing, and MRO solutions
• Vision: Technologies & Solutions yet to be imagined
• Core Values: Integrity, Teamwork, Excellence

Requires a willingness to work outside of normal business hours to meet deadlines, if necessary.
Must be able to communicate in the English Language.

Responsibilities:

• Solicitation tracking to include complete data capture as directed
• Track Bid/No Bid, Win, Loss, Pending, sales opportunities
• Act as Administrator for Salesforce CRM software.
• Prepare and Coordinate BOM data with engineering as required. Conduct Targeted Daily Research from FBO/Govgistics/Dibbs Websites
• Provide data gathering, SAR Development, Competition Analysis as directed
• Represent Sales and act as administrator for the Sales Team in all SRB Meetings
• Assist in preparing and registering company with Government and customer location and websites as required
• Develop and maintain an organized and accessible file system for administrative and sales use both digitally and hard copy files where necessary
• Coordinate with executive management on data packages for Go, No-Go decisions
• Download and analyze daily opportunities from government RFQ listings
• Prepare and follow-up on Quote packages ensuring on-time submittal
• Proofreading and editing proposal text written for compliance, clarity, proper grammar, spelling, and style
• Submit completed RFQ’s questionnaires, etc. to customers
• Act as the inside customer service contact for customer, delivering excellent customer service that ensures high levels of customer satisfaction
• Follow up with clients for administrative purposes
• Coordinate meetings, including agendas, taking and distributing meeting minutes, and preparing support materials as needed
• Assist with organizing sales presentations and ensure that all sales presentation materials are prepared prior to deadlines
• Update customer records in the company database as required
• Communication with sales, accounting and operations personnel, as required
• Create, maintain and distribute work-flow schedules for all pending new business opportunities
• Coordinate and report on Solicitations and Contracts in Process with management
• Collaborate with company management, company departments, and Proposal Team to monitor active solicitations to completion
• Assist in training staff members and new hires, where applicable
• Implement and monitor programs as directed by management, and see the programs through to completion
• Compile contact lists and mailing lists as required
• Handle all administrative duties for the organization and scheduling of client meetings and conferences when required
• Provide administrative assistance to executives and management team member as required
• Perform data entry duties with regard to sales figures, metrics and other key data
• Perform other tasks as requested by management to support Sales Activities
• Coordinate and track workload for Proposal Team to ensure all proposals are completed on time
• Train Proposal Engineer in SAR development
• Other duties as assigned

Reporting Relationship: 

Reports directly to Director of Contracts. 

Job Requirements: 

Education and Training: 

Bachelor’s Degree or equivalent experience

Technical Requirements:

• Proficient computer skills
• High level of proficiency for the use of the Microsoft Office Products: Excel, Word, Access, Outlook, PowerPoint and Project.)
• Good communication skills

Company Background: 

United Dynamics is a small business-certified Hub zone located in Shawnee, Oklahoma. United Dynamics started in 1993 by reverse engineering aerospace parts to help the USG with obsolete parts. This company has an engineering staff capable of designing and reverse engineering numerous types of aerospace parts and solutions. United Dynamics is approved for manufacturing over 168 National Stock Numbers (NSNs). This includes in house machining capabilities, parts assembly, and testing. United Dynamics has an MRO shop and is approved to overhaul over 53 National Stock Numbers (NSNs). This company manufactures and overhauls aerospace parts for numerous aircraft including: KC-135, B-52, B1, B2, E3, A-10, F-15, F-16, KC-46, and C-130. United Dynamics history of sales is specifically Department of Defense (DOD) sales.